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On 1 June 2020, a new online system was introduced to record health and safety, and environmental incidents. The Incident Reporting and Investigation System (IRIS) will replace paper incident forms, and enable staff and students to log incidents using an online form.

IRIS brings a number of benefits:

  • IRIS can be accessed anywhere, anytime and from any device with an internet connection
  • With instant access to data and analysis tools, the University can log, process and report incident data faster, increasing compliance with UK safety legislation
  • Incident data is stored in a secure online system, removing the risks associated with processing paper documentation and supporting the University’s compliance with GDPR
  • The University Safety Office currently processes over 1000 paper forms a year. Moving this process online improves efficiency and saves paper, printing and courier costs.

IRIS is delivered by University Human Resources, in partnership with IT Services. A user group of safety officers from across the University informed its design and shared best practise.

For more information about IRIS, including system user guides and supporting videos, please visit the University Safety Office website.

How to log an incident

To report a health and safety or environmental incident, please use the Incident Reporting Form and refer to the supporting guidance available on the University Safety Office website.

Do you have a safety role?

All staff with safety roles will have access to IRIS, to review incidents for their department/division, view and complete actions and, if part of your role, record investigations. Log in to IRIS (using Single Sign On). If you need system access, or you are a new user and need support to use the system, please visit the University Safety Office website for contact details.