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Request additional access or changes to Departmental or Unit shared drives or network resources

Please download this form for requesting additional access to Departmental or Unit shared drives or network resources, for making changes to any existing access rights, for removing access rights if a user leaves the department or Unit, or for a user name change.

After filling the form, you need to have it signed by the owner of the data to be accessed, nominated authoriser, your Departmental Administrator or their nominated representative (University Departments only).

Forward the completed form to your local MSD IT office. You can scan and email the form to

We will contact you by email to inform you when your job has been completed and access granted.

tips for completing a uar form

It is vitally important that we identify the correct shared data store so that people only access the data they should. As there are very many more shared file stores than there are available drive letters, the letters used by Windows are not exclusive to any particular group. Therefore it is essential we are given the full path to a particular shared drive.

Here are some tips for helping to identify a shared drive file path. 


Use Windows File Explorer to find the full path of a shared drive letter:

Windows file path diagram

Read a text equivalent of this diagram

This is equivalent to the file path: \\RADIUS1\IMSU\shared which should be used on the form.


For the standard drive mappings for  Z: (Research), Y: (Administration), etc. you must also also include the folder names as well at the drive details - for example research (\\RADIUS1\NDM) (Z:)

Screenshot of an example z:drive mapping