Previously funded NOHF project - Bodleian Health Care Libraries

Written by Owen Coxall, Deputy Head of MSD and MPLS Libraries

Project 1: Installation of Hybrid meeting equipment

After a number of delays with contractors, we are delighted to report that the installation of the hybrid meeting equipment has now been finished. This report details the completion of the project to install new audio-visual equipment in the Beeson Room (Cairns Library, JR Hospital). The aims were to facilitate hybrid meetings and training sessions, combining in-person and remote participation.

Project background

The COVID-19 pandemic necessitated a shift to virtual communication for nearly two years. As we transitioned back to a "normal working" environment, new methods of working were required, including hybrid in-person/online sessions. By equipping the Beeson Room with appropriate technology, we can deliver group meetings and training sessions with a mix of on-site and online attendees.

Project activities

The project involved the installation of the following audio-visual equipment in the Beeson Room:

• Large 4K widescreen display with HDMI connection: This facilitates clear presentation viewing for both in-person and remote participants.
• Wide-angle webcam: This ensures all participants in the room are visible to remote attendees.
• Speakers with primary and secondary microphones: This provides high-quality audio for everyone involved in the session.

Conclusion

The successful completion of the Beeson Room audio-visual equipment installation project has allowed us to offer space for hybrid meetings and training sessions. This development fosters a more flexible and inclusive work environment, enhancing collaboration and knowledge sharing across the organization.

Project 2: Improving IT Infrastructure

Introduction

This report details the successful completion of the BHCL improving IT infrastructure upgrade project. This initiative addressed three key areas: replacing outdated library user computers, expanding the laptop loan program, and providing portable power solutions for flexible studying.

Project components

1) OUH Networked PC Replacement

2) Laptop Loan Program Enhancement:

3) Portable Powerbank Integration:

Project benefits

The BHCL improving library IT infrastructure upgrade project has delivered several significant advantages:

• Improved User Experience: Upgraded computers and expanded laptop availability ensure a smoother and more efficient experience for library users, as the previous models were proving frustrating to use.
• Enhanced Flexibility: The project has helped enable flexible work and study habits by providing laptops and power solutions for use beyond the library confines.
• Increased Accessibility: OUH-specific resources remain accessible due to the upgraded networked PCs, catering to users who require them, as access can be limited whilst outside the hospital sites.
• Minimising Disruption Within the Library: The portable powerbanks offered a cost-effective solution for powering study desks, removing the cost and disruption of installing mains electricity.

Conclusion

The successful completion of the BHCL Library IT Infrastructure Upgrade Project equips the libraries with improved technology and resources to meet the evolving needs of users. This initiative fosters a more flexible, accessible, and user-centric library environment, supporting diverse work and study styles.