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Disclosure of student personal data to UK Research Councils: Doctoral Training Schemes


The University’s privacy policy for students explains what information the University collects about its students and how it uses this information. It also identifies the types of organisations with which the information is shared.



Information shared with Research Councils

The University and your college are legally required to disclose the following information about you to the relevant Research Council/s:

  • the title of your award;
  • your name;
  • the institution at which you are studying or working;
  • the dates associated with your award;
  • the type of award;
  • the funding provided to the institution;
  • a description of your subject or study or research (e.g. project summary/abstract, and Impact Summary information).
  • demographic information, including gender, ethnicity, nationality and date of birth.

The Research Council will use the information provided about students and supervisors for monitoring purposes and policy studies in relation to the its involvement in postgraduate training. This may include:

  • statistical analyses in relation to the evaluation of research and the study of trends;
  • policy and strategy studies.

Publication of information by Research Councils

To meet the Research Councils' obligations for public accountability and the dissemination of information, details of training and research grants may also be made available on the Research Councils' Gateway to Research, the Research Councils' web sites and other publicly available databases, and in reports, documents and mailing lists.

The following information about training grants and funded students may routinely be made publicly available:

  • Student name
  • Aggregated information regarding demographics, student numbers, stipend levels, qualifications, age at start, migration levels (from first degree university to another) etc.
  • Name(s) of project partner organisations and supervisors.
  • Project titles and topics.
  • Project summaries.
  • Numbers of students in particular regions, universities or departments in context of the Training Grant funding announced.
  • Registration and expected submission dates.


Information may be retained, after completion of the Masters or PhD, for policy studies involving analyses of trends in postgraduate training and reporting on these to government bodies such as the Department for Business, Energy & Industrial Strategy (BEIS). Students should always have been informed that the university is passing personal details on to BBSRC, EPSRC, MRC, NERC or STFC for the above purposes.

For your reference the UKRI Terms and Conditions can be found here:


and the UKRI Privacy Notice page is here:


If you have any queries with regard to the processing of your personal data, please contact the UKRI Data Protection Officer:

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