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Guidance on writing a Privacy Notice
University guidance on how to write a Privacy Notice - for personal data not covered by the standard University privacy notices
Using Consent as a Lawful Basis for Processing
If you are sending marketing emails (see the guidance on mailing lists), you may, under some circumstances, need to use consent as your lawful basis for processing. The GDPR sets a very high standard for valid consent, which must be specific, informed, freely given and unambiguous.
University Mailing List Guidance
Advice on the action you need to take in relation to mailing lists as a result of the GDPR
Health Research Authority advice on Consent in Research
This link is provided as a very clear outline and contrast of the use of consent under GDPR and the common law duty of confidentiality, and is included here for clarification if things are getting confusing. Please use Research Services Guidance in the first instance.
Standard University Privacy Notices
Privacy Notices for Staff, Students, Alumni etc
How to report a data breach
Please follow the University procedure for reporting a data breach as soon as possible.
University Breach Reporting Procedure
University Guidance on how to identify and report a data breach or security breach
Staff Guidance on Data Protection and Confidentiality
The University's Guidance on Data Protection and Confidentiality
How to handle a subject access request
If you receive a subject access request you should forward it promptly to the Information Compliance Team, as we are required to respond to requests within a statutory timeframe.
Subject Access Request Process
Process for subject access requests - information for staff
University Guidance on Privacy by Design and DPIA
Privacy by design and templates for screening, data protection impact assessments and privacy by design assessments
University Guidance on Privacy Notices
The University's Privacy Notice Toolkit
Photography Toolkit
The University's GDPR toolkit for photography
The Lockey Fund
The Lockey Committee considers applications for grants for attendance at overseas scientific conferences, symposia, etc. by academic and research staff who hold a doctorate and are members of Congregation (although applications may be considered from postdoctoral research workers etc. who are not members of Congregation).
Delay or schedule sending email messages
You can delay the delivery of an individual email message or you can use rules to delay the delivery of all messages by having them held in the Outbox for a specified time after you click Send. This guide from Microsoft gives you details on how to do this.
University Guidance on Disposal of Research Data
Guidance on the disposal of research data is included in the University best practice guide on the collection, protection, storage and management of data collected for research purposes (page 6).
University Guidance on Data Management
University best practice guidance on collection, protection, storage and management of data collected for research purposes. This includes anonymisation and pseudonymisation with additional links to techniques and approaches (page 2).
Anonymisation and Pseudonymisation
University information for Researchers on the definition of anonymised and pseudonymised data and the scope of the GDPR
Your Rights
Your rights under the General Data Protection Regulation