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An internationally recognised centre of excellence for biomedical and clinical research and teaching
Delay or schedule sending email messages
You can delay the delivery of an individual email message or you can use rules to delay the delivery of all messages by having them held in the Outbox for a specified time after you click Send. This guide from Microsoft gives you details on how to do this.
How to Encrypt Documents
Videos from the InfoSec Team
Working with Student Records
Guidance from the Student Registry, including guidance on sending information by email
BMA - GPs as Data Controllers
Advice to GPs on the GDPR
ICO Registration Number
You can find this by searching the ICO register. Note that Colleges and other parts of the University may be registered separately.
University Data Protection Policy
The University Data Protection Policy - approved by Council 14 May 2018
Who is the University's Data Protection Officer?
Full details of the information compliance team can be found via this link. The name and address of the DPO are at the bottom of the page.
Employee Data Privacy Training
Information about the Information Security training module is available on the Information Security website. In the Medical Sciences Office the training is mandatory and should be repeated annually. Requirements may differ from department to department.
Confidentiality clauses in employees' contracts
There is a generic confidentiality clause in employees' contracts and a specific data protection clause. Links to example wording can be found in this link.
Pre-employment screening for employees
Many University posts require pre-employment checks. Information can be found in this link.
University Information Security Policy
University Information Security Policy - dated Nov 2017 (log in required)
University Standard Privacy Notices
Privacy Notices for staff, students, applicants, alumni and other associates
Information for individuals on their rights and how to exercise them
Standard University wording for individual rights
University Guidance on Privacy Notices
The University's Privacy Notice Toolkit
Guidance for researchers on transparency
How to provide information about processing and individual's rights
Subject Access Request Process
Process for subject access requests - information for staff
Staff Guidance on Data Protection and Confidentiality
The University's Guidance on Data Protection and Confidentiality
Data Protection by Design
University Guidance on Privacy by Design
University Guidance on Data Quality
Research Services Guidance on Data Quality