University of Oxford homepage
\n \n\n \n \nOfficial classification of information in the University is straightforward - Confidential, Internal and Public. This link also provides handling guidelines.
\n \n\n \n \nA full listing of University Policies can be found on the Legal Services web pages
\n \n\n \n \nIf you are undertaking research under the auspices of the CTRG, your Privacy Notice will be incorporated into your Participant Information Sheet.
\n \n\n \n \nThe University's guidance on the principles of Data Protection
\n \n\n \n \nUniversity guidance on how to write a Privacy Notice - for personal data not covered by the standard University privacy notices
\n \n\n \n \nIf you are sending marketing emails (see the guidance on mailing lists), you may, under some circumstances, need to use consent as your lawful basis for processing. The GDPR sets a very high standard for valid consent, which must be specific, informed, freely given and unambiguous.
\n \n\n \n \nAdvice on the action you need to take in relation to mailing lists as a result of the GDPR
\n \n\n \n \nThis link is provided as a very clear outline and contrast of the use of consent under GDPR and the common law duty of confidentiality, and is included here for clarification if things are getting confusing. Please use Research Services Guidance in the first instance.
\n \n\n \n \nPrivacy Notices for Staff, Students, Alumni etc
\n \n\n \n \nPlease follow the University procedure for reporting a data breach as soon as possible.
\n \n\n \n \nUniversity Guidance on how to identify and report a data breach or security breach
\n \n\n \n \nThe University's Guidance on Data Protection and Confidentiality
\n \n\n \n \nIf you receive a subject access request you should forward it promptly to the Information Compliance Team, as we are required to respond to requests within a statutory timeframe.
\n \n\n \n \nProcess for subject access requests - information for staff
\n \n\n \n \nPrivacy by design and templates for screening, data protection impact assessments and privacy by design assessments
\n \n\n \n \nThe University's Privacy Notice Toolkit
\n \n\n \n \nThe University's GDPR toolkit for photography
\n \n\n \n \nThe Lockey Committee considers applications for grants for attendance at overseas scientific conferences, symposia, etc. by academic and research staff who hold a doctorate and are members of Congregation (although applications may be considered from postdoctoral research workers etc. who are not members of Congregation).
\n \n\n \n \nYou can delay the delivery of an individual email message or you can use rules to delay the delivery of all messages by having them held in the Outbox for a specified time after you click Send. This guide from Microsoft gives you details on how to do this.
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