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This shows you how to use the encypt and do not forward features in Nexus 365 (Outlook 365) and the do not forward feature in Outlook 2016.

Please note: The University hasn't yet configured these options to match the Classification and Handling Rules, so what you see here may well change.

Last updated: March 2020

Nexus365 (Outlook 365)

 

 Screenshot showing location of encypt link in Outlook 365

Open a new email and click Encrypt.

 

Sceenshot showing the location of the permissions link in Outlook 365

Click the Change permissions option to see the different options available:

 

 Screenshot showing the different permission options in Outlook 365

You can use the following two options: 

  1. Do Not Forward - this will work in Outlook and Gmail; other email clients may not be supported.
  2. Encrypt - to encrypt email sent to people outside the University.

Ignore the other two options as they aren't relevant to the University.

The recipient will either be sent a link to a web page where they can read the email or will be able to read it as normal in their email client. This depends on their email set up. Full details are available in the Microsoft Learn about encrypted messages in Outlook.com guide (see the How do I read an encrypted email message? sections).

Outlook 2016

Do not forward option

Screenshot showing the location of the permission option in Outlook 2016 

Open a new email:

  1. Click Options.
  2. Click Permission (you might be asked to Connect to Rights Management Servers and get templates, the first time you click Permission. Once you have done this you should see the Do Not Forward option).
  3. Select the Do Not Forward option.

Ignore the All Employee options as they aren't relevant to the University.

The recipient will either be sent a link to a web page where they can read the email or will be able to read it as normal in their email client. This depends on their email set up. Full details are available in the Microsoft Learn about encrypted messages in Outlook.com guide (see the How do I read an encrypted email message? sections)

Encrypt

To encrypt messages to external recipients use Nexus 365/Outlook 365 (as descibed above).