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Training session

Bodleian iSkills: Open Access - what's happening?
Tuesday 21 June, 2-3pm, RSL Training Room.

Open to all members of the University. Covers Act on Acceptance and how to deposit, plus how to meet the requirements of other funders, including RCUK and Wellcome Trust/COAF.

Book at

Weekly drop-in sessions throughout Trinity term

  • Mondays 11.30am-1.30pm at the Weston Library
  • Tuesdays 4-5pm at the RSL

Wellcome Trust Open Access Report

Oxford’s authors are to be congratulated on their high level of compliance with Wellcome Trust Open Access policy. It rose from 88% to 91.4% between December 2013 and August 2015, and is considerably higher than the national rate of 75%.

A reminder to WT funded researchers of key points:

1)      Articles must be freely available in Europe PMC ( within 6 months of publication.

2)      Authors selecting non-compliant journal options could be liable to Wellcome Trust sanctions which include withholding grant payments or actively eliminating non-compliant publications from track records used to support new applications.

3)      If Oxford based authors are likely to refer to multi-author manuscripts in grant final reports or use these as publications in support of new grant applications they need to ensure that the manuscript complies with the WT Open Access policy. This could be achieved via depositing a copy in Europe PMC if the corresponding authors are not subject to similar open access mandates.

4)      Check whether a journal complies with WT policy using SHERPA/FACT (

5)      Authors with Nature Publishing Group journals should opt in to the NPG Manuscript Deposition Service during submission if they want automatic deposit in Europe PMC.

6)      Further information and help is available on Oxford’s OA website (  

Revised claim process for COAF open access fees

Oxford’s block grant from the Charity Open Access Fund (COAF) for the year Oct 2015-Sep 2016 has now been fully spent.

This prompts a new procedure for the payment of Article Processing Charges (APCs) for research funded by six of the COAF partners: Arthritis Research UK, Bloodwise, Breast Cancer Now, British Heart Foundation, Cancer Research UK, Parkinson’s UK.

From now on, researchers should, until further notice, contact the funder for permission to take the paid route; obtain and pay the invoice via their departments; send claim to funder for reimbursement. There is no need currently to fill in Oxford’s APC application form as unfortunately the Bodleian’s APC Team is unable to process these payments centrally on behalf of researchers.   We will keep you informed as to changes to this revised workflow, as we enter the new financial year in October 2016.

The Wellcome Trust block grant has also been fully spent, but we are due to receive an additional allocation, with the possibility of further funds being approved if required. This means that Wellcome-funded authors should continue with the usual procedure whereby the Bodleian’s APC Team handle invoicing and payment.

The latest procedures are outlined on our new Wellcome Trust and COAF page at